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(a) A rental agreement or receipt and/or permit is required to use a pavilion in all St. John parks at any time.

(1) All pavilion reservations shall be made in the Office of the Clerk-Treasurer of the Town in compliance with the procedures applicable to the event and/or park location.

(2) A pavilion may be reserved up to one (1) year in advance.

(3) A pavilion may not be reserved by a party for more than four (4) consecutive weekends in a calendar year.

(4) When the baseball fields are not being utilized by the Town youth baseball organization in accordance with subsection (c)(1) below, rental of a pavilion shall include use of the baseball fields (where applicable).

(b) Pavilion Rental Fees.

(1) The rental fee for use of a pavilion for each day shall be fifty dollars ($50.00) for nonprofit organizations and one hundred dollars ($100.00) for all other persons and entities. Rental fees are nonrefundable if cancellation occurs within thirty (30) days of the event date.

(2) Based upon the availability of picnic tables and personnel, additional picnic tables may be rented for use with the pavilion rental. The rental fee for one (1) to five (5) additional picnic tables is twenty-five dollars ($25.00), and for six (6) to ten (10) additional picnic tables is fifty dollars ($50.00).

(3) A one hundred dollar ($100.00) security deposit shall be paid at the time a pavilion is reserved in addition to the rental fee. If the pavilion, all tables, and the surrounding park areas are satisfactorily cleaned by the renter at the end of the rental period, then the security deposit shall be refunded within forty-five (45) days. Otherwise, the security deposit is forfeited and shall be retained by the Town.

(c) Priority Use of Baseball Fields by Town Youth Baseball.

(1) The Town youth baseball organization shall have priority use of the baseball fields in all parks and recreational areas. Additionally, the Town youth baseball organization shall be exempt from the rental fee provisions in subsection (b) above.

(2) Notwithstanding subsections (a)(4) and (c)(1) above, the baseball fields may be used on a first-come, first-served basis at no cost.

(Ord. No. 1764, § 2, 4-18-22)