(1) All employees and officials of the Town of St. John shall hereby be authorized to utilize the Town of St. John credit cards (including Visa, MasterCard, American Express, or store issued cards) procured by the Town of St. John.

(2) An annual fee shall not be paid for credit cards.

(3) A single credit card or the applicable number of credit cards as is deemed appropriate for the efficient and proper conduct of business for the Town of St. John, Indiana, be obtained; and that the Clerk-Treasurer’s office shall be responsible for authorizing the credit card use by any employee or official of the Town of St. John, Indiana.

(4) The Town credit cards shall be authorized for use for the purchase of miscellaneous items and services for the Town, but only in emergency situations and for essential travel as required for proper government use; the Clerk-Treasurer’s office shall make a determination of necessary, proper, required use, and shall pre-authorize such credit card use. Further, the Clerk-Treasurer’s office shall keep and maintain a record of such pre-authorized credit card use in a form and manner consistent with the rules and regulations of the State of Indiana Board of Accounts, as amended from time to time.

(5) All Town employees and officials shall immediately account for the use of the Town credit card or cards to the Clerk-Treasurer’s office, including applicable documents relating to purchases, such as individual receipts and signature authorization.

(6) Any interest or penalty incurred due to late filing or furnishing of documentation by any employee or official of the Town of St. John, who has been authorized to utilize the Town credit card, shall be the payment of that employee or official.

(7) Credit cards shall not be photocopied, written or manually stored.

(8) If any unauthorized purchases occur on the Town credit card by an employee or official, the card will be reported as lost or stolen. The employee or official may be required to reimburse the Town of St. John for the unauthorized charges. The employee or official’s credit card use shall be revoked.

(9) In the event the credit card purchase does not exceed the sum of one thousand five hundred dollars ($1,500.00), the responsible department head shall authorize the purchase. If the credit card purchase amount is over one thousand five hundred dollars ($1,500.00) but does not exceed the amount of four thousand dollars ($4,000.00), the responsible department head, including the Town Manager, shall authorize the purchase. Purchases greater than four thousand dollars ($4,000.00) shall not be made on a credit card.